Journal Entry - custom

Tip: This feature is available with Powerpay Plus.

Dayforce can customize your Journal Entry to provide enhanced reporting and ease your record keeping. It is essential we understand the structure in which your employees’ earnings and payroll expenses are allocated to produce and accurate Journal Entry. By default, most payrolls are setup with a 3-digit department code for your Journal Entry, but Dayforce can accommodate up to 16 alphanumeric characters to represent your Labour Distribution.

We can use a combination of the X, Y, Z and DC codes found on the Department/Distribution Setup page.Closed From the Company menu, select Department/Distribution Setup.

In addition, your General Ledger account numbers can be printed on the report.

Service fees apply.

Distribution fields

You can use as many or few as you need.

Distribution Code Maximum Length

X

6 (alphanumeric)

Y

 2 (alphanumeric)

Z

 5 (alpha-numeric)
DC 3 (numeric only) 

Example

Distribution setup for an account with two restaurants

Level of allocation Description Digits required for breakdown Distribution examples Can the allocation change?
First (highest)

Location
(e.g. Calgary North)
(e.g. Calgary South)

 3 001
005		 Yes (employee could work in either restaurant)
Second

Company Dept
(e.g. Dining Area)
(e.g. Kitchen)

 5 DinRm
Kitch 		No
Third (lowest)

Job Function
(e.g Hostess)
(e.g. Wait Staff)
(e.g. Bus Staff)

 6

Hosts
Wait
Busboy

Function may change by employee in a pay period (Hostess may also serve as Waitress etc)

Journal Entry Samples

Prerequisites

Creating departments and IDs is related to the tasks of costing hours and earnings and organizing employees. We suggest preliminary business planning before organizing your payroll with these tools.

Consult with your business accountant if you have questions about cost centres and costed earnings.

Once you’ve gathered your information, complete the Journal Entry Report Questionnaire to request a customized journal entry report.

To journalize by distribution code or display General Ledger numbers on your report, please attach:

  • a recent copy of your journal entry (prepared by yourself, bookkeeper, or accountant)

  • an Excel listing of your GL Account Numbers if you want these numbers displayed on the Journal Entry

See also